Field Employee Timecards Just Got a Major Upgrade

Solving Long-Standing Problems in Heavy Civil Construction

We’re thrilled to announce the launch of our new TimeVO module, designed specifically for field crew timecards. At IVO Systems, we’ve always recognized a significant gap in the market: while there are plenty of options for estimating and accounting software that try to handle operations, none truly cater to the field. Coming from the construction industry ourselves, we’ve seen this disconnect firsthand. Operations software often prioritizes the needs of accountants or estimators, leaving field timecard entry as an afterthought. But the field is where the money is made or lost.

Field workers—the backbone of any construction operation—deserve tools tailored to their needs. These are the people working long hours in extreme conditions, whether it's 100-degree heat or freezing Wisconsin winters. If the process of entering critical information isn’t simple and efficient, the resulting data is often incomplete or inaccurate. And as the saying goes, “garbage in, garbage out.”

Introducing TimeVO: Auto-Populated Field Employee Timecards

When we started IVO Systems five years ago, we vowed to address the challenges that other solutions overlook. Initially, we resisted the idea of creating a timecard module. With thousands of timecard software options available, why add another? The answer became clear as we worked with our customers. We’ve uniquely solved challenges specific to heavy civil construction, like tracking equipment and managing schedules. TimeVO is our next step in streamlining operations by integrating these solutions into auto-populated timecards.

Imagine a system where timecards are automatically populated with data from managers, telematics, and real-time operations. With fully integrated modules like TrackVO and ScheduleVO, employees, subcontractors, outside trucking, and equipment details are all consolidated into one source of truth. Using TimeVO, field workers only need to fill in missing details like cost codes, production quantities, and hours worked. This simplicity makes a massive difference for field employees after a long workday.

Built for the Unique Needs of Heavy Civil Contractors

Heavy civil construction has distinct needs that generic timecard software fails to address. For instance, contractors working on public projects often deal with bid items that include multiple cost codes. Let’s take “Base Aggregate Dense” as an example. Under this bid item, you might have cost codes for tasks like fine grading subgrade, placing aggregate, and final grading. Each requires tracking different units—square yards, tons, or stations. TimeVO manages this complexity seamlessly, linking cost codes to their parent bid items.

Another common challenge is tracking time across multiple pieces of equipment. A single operator might use a dozer, loader, and roller in one day. With TimeVO, you can allocate time to multiple pieces of equipment without duplicating employee entries. Similarly, equipment time without operators—like a generator running 24/7 for dewatering—can be tracked effortlessly. These small but critical features set TimeVO apart.

Adapting to Field Realities

Unforeseen conditions and change orders are inevitable in heavy civil construction. If the field doesn’t report these changes promptly, contractors risk doing unpaid work. TimeVO simplifies the process of documenting extra work, ensuring the work is recorded and people are notified of changes.

We’ve also designed TimeVO to accommodate diverse workflows. Whether you’re leveraging data from other IVO Systems modules or entering information manually, TimeVO adapts to your needs. This flexibility ensures that all use cases are covered.

Completing the Operations Cycle

TimeVO represents the final piece of the puzzle in our mission to close the loop on construction operations. Over the years, we’ve tackled equipment management, CMMS programs, and personnel scheduling. TimeVO now adds field time tracking to create a comprehensive, integrated system. Together, these modules form a powerful suite that simplifies operations, improves accuracy, and saves time.

We’re excited to bring TimeVO to market and to continue solving the unique challenges of heavy civil construction. With features tailored specifically to your industry, TimeVO is more than just a timecard solution—it’s a game-changer for managing field operations.

To request a demo of IVO Systems, click here.