Frequently Asked Questions

IVO Systems helps heavy civil construction companies simplify field operations - from equipment tracking to employee timecards - without the headache of spreadsheets or manual systems.
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This page answers the most common questions we hear from owners, equipment managers, schedulers, and others looking to streamline their operations. Whether you’re exploring software for the first time or comparing options, we’ve got you covered.
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Common Questions About Construction Operations Software

What is construction operations software?

Construction operations software such as IVO Systems helps you manage field activity like employee timecards, equipment tracking, dispatching, maintenance, and crew scheduling. It connects the field and office in real time to reduce delays and improve visibility.

What should I look for in operations software?

Look for software that’s easy to use, flexible for your team, company-accessible, and built for your type of work. Key features include electronic timecards, real-time equipment tracking, simple crew scheduling, and integration with your accounting system.

Is construction operations software only for large construction companies?

Not at all. Operations software like IVO Systems is used by both small teams (fewer than 25) and enterprise-level contractors (1,000+ employees) — offering tools that are simple to start with and powerful enough to scale.

What’s the best construction operations software in 2025?

The best software is the one your team actually uses. IVO Systems is built specifically for heavy civil contractors, making it a top choice for companies that want simple, powerful tools without the complexity of traditional systems.
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About IVO Systems

What is IVO Systems and who is it built for?

IVO Systems is an American-made operations software built for heavy civil contractors. We help manage field timecards, equipment tracking and dispatching, telematics, maintenance, scheduling, inspections, utility locates (811), and more — without the complexity of traditional, manual systems.

IVO Systems founder Eric Christensen built the software he wished he had, shaped by more than a decade of experience in the heavy civil construction industry.

Does IVO Systems offer a live demo? What’s included?

Yes. In your demo, we’ll ask questions about your current systems, show how IVO fits your needs, and give you direct access to test it yourself. If we’re not a fit, we’ll be upfront and recommend other solutions. Schedule a time with us here.

What kind of support does IVO Systems offer after launch?

IVO Systems is designed to be simple and intuitive, but if you ever need help, you can reach us by phone, text, or email. We’re responsive, hands-on, and always here when you need us.

What awards, investors, or recognition has IVO Systems received?

IVO Systems is backed by TitletownTech, a venture fund formed by the Green Bay Packers and Microsoft. IVO was named to Construction Executive’s 2024 Top Construction Technology Firms.
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For Owners & Executives

How is IVO Systems better than Excel or Google Sheets for managing field operations?

IVO Systems updates in real time, automates equipment and employee data, and eliminates manual errors common in spreadsheets. Unlike Excel or Google Sheets, it’s mobile-friendly and purpose-built for construction operations, saving time and ensuring accuracy across the field and office.

Does our team need prior experience with software to use IVO Systems?

No experience is needed. IVO Systems is designed for heavy civil teams, including field users with no software background. It’s simple to learn, and we guide you through setup and training.

How is IVO Systems different from HCSS, B2W, or other construction software?

IVO Systems offers company-wide access with no seat-based pricing, low upfront costs, and an interface designed for simplicity — even for crews who don’t normally use software.

Can IVO Systems help us scale without hiring more office staff?

Yes. IVO streamlines crew scheduling, timecards, dispatching, and reporting so your current team can handle more without adding admin staff. Check out our case study with Airy’s, Inc. to see how they grew from 40 to 80+ employees thanks to IVO Systems.
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For Equipment Managers

Can IVO Systems help reduce idle time and fuel waste across our fleet?

Yes. With automated daily idle reports, you can monitor equipment activity by project, operator, and location to reduce unnecessary run time and fuel use.

Can I track preventative maintenance and work orders in IVO Systems?

Yes. You can schedule maintenance in MaintainVO based on hour meters, odometers, or dates, create digital work orders, and send alerts — keeping your fleet maintained and your records organized.

Can I still track hour meters if our equipment doesn’t have GPS or telematics?

Yes. Hour meters can be entered manually from anywhere equipment appears in the system, making it easy to track even without telematics.
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For Schedulers & Dispatchers

How does IVO Systems simplify employee scheduling?

IVO Systems offers a digital magnet board-style scheduler with filters by trade or division. You can view unassigned workers, spot conflicts, and instantly notify crews by text or email.

How does IVO Systems help manage equipment moves between jobsites?

You can create and assign dispatch tickets, attach notes, and notify drivers. Drivers can complete moves and log meter readings directly from their phone.

What information is included in ScheduleVO notifications to the field?

ScheduleVO notifications can include Google Maps pin drops, coworker contact details, daily notes, project plans and documents, equipment on-site, scheduled equipment moves, equipment specs, and more — giving crews everything they need before the day starts.
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For Payroll Managers

How does IVO Systems improve payroll accuracy and reduce manual entry?

TimeVO seamlessly integrates with other IVO Systems modules, reducing manual entry and improving accuracy by populating all projects, employees, and equipment to select from. This eliminates double entry and cuts down on payroll errors.

Can IVO Systems automate cost codes, pay types, and job classifications?

Yes. IVO pulls project and equipment data into each timecard to automatically assign cost codes, pay types, and classifications without extra manual input.

How do TimeVO timecards export into our payroll or accounting system?

Timecard data can be exported in formats compatible with most payroll and accounting systems. Learn more about our integrations here.
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Integrations & Compatibility

Does IVO Systems integrate with our GPS or telematics system?

Yes. IVO integrates with OEM and third-party telematics providers that support AEMP/ISO standards, including Caterpillar, John Deere, Komatsu, Volvo, Hitachi, Samsara, Geotab, Verizon, Azuga, and others. You can also track non-GPS equipment manually in the same system.

Learn more about our telematics integrations here.

Can IVO Systems connect to our accounting, payroll, or project management software?

Yes. IVO offers integrations with most commonly used accounting, ERP, payroll, and project management systems in the construction industry. Schedule a demo to see how it can work with your current setup.

Is IVO Systems cloud-based and mobile-friendly?

Yes. IVO is a web-based application that runs on desktops, tablets, and phones, so your team can access it from anywhere. It’s always up to date — there’s nothing to download, and your field crews never have to worry about updating an app.
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Implementation & Onboarding

What does implementation and training look like with IVO Systems?

Implementation starts with a kickoff meeting and a review of your existing spreadsheets. We’ll import your data, configure the system for your team, and provide focused training based on each user's role — so no one has to learn more than they need to.

How long does it take to go live after purchase?

IVO Systems can be fully implemented in just a few days, depending on your company size and availability. We prioritize fast onboarding and set clear expectations during your kickoff call.

What results do most companies see after onboarding?

Customers often see faster workflows, improved visibility, and fewer communication breakdowns within days of launch. Many describe the system as intuitive and easy to adopt — even for busy field crews.
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Pricing & Contracts

How is IVO Systems priced?

IVO offers company-wide access with no seat-based licensing. You pay one annual subscription fee based on your company size and selected modules. After your first demo, we’ll provide customized pricing that fits your exact needs. Full-system pricing typically ranges from $4,500 to over $50,000 per year.

Do I have to buy all modules together in a package?

No. We know every company runs operations differently, so you can choose the modules that make the most sense for your team. We’ll help you build the right setup without paying for tools you don’t need.

What’s the typical contract length for IVO Systems?

Most contracts are 1–2 years, but longer terms are available and may offer more pricing flexibility.
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Data Security & Privacy

How does IVO Systems protect our company’s data?

IVO Systems is hosted on a secure cloud platform with enterprise-grade security, built-in redundancy, and continuous backups. Data is protected through role-based permissions and account-level access controls. Your team’s information stays safe, backed up, and accessible from anywhere.

Reach out to support@ivosystems.com or schedule a demo with us to learn more.

Where can I read IVO Systems’ privacy policy?

You can read our full privacy policy here.
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