Categories
About IVO IVO Blog

How does implementation work?

The implementation process for our software is very simple. We provide excel spreadsheets to customers so they can enter the information that they have into our spreadsheets that we import.

If you have current, up-to-date lists of your equipment and project locations for TrackVO, and hour meters for MaintainVO, we can very easily and quickly import that information into IVO Systems for you to start using our software right away.

During the implementation process, you send us your spreadsheets and we’ll set up meetings to review that information and use our industry specific experience to make sure you have set your data up correctly in the IVO platform to work for you now and in the future.

Since our software is customizable to each user’s login credentials, you have the ability to limit what features people have access to and only train people on one or two facets of the software that they need to use. This speeds up the training process and makes implementation very simple.

We’ve been thrilled to see our current customers have success with implementation and employee training, and start using our software right away.

Categories
About IVO IVO Blog

What kind of customer support does IVO Systems offer?

As a new company, we aim to offer the best customer support we can. As our company grows, it’s our goal to be able to offer 24/7 customer service. While we cannot promise that at this time, we are always available to call and we’ll always get back to you within 24 hours or less, with a plan of action to address your concerns.

We understand how important your operations are and we will do everything in our power to answer any of your questions within the business hours we are available. When you do call, you’re going to get someone who knows exactly what you need because you’re going to be speaking with one of our co-founders. We’re going to be helping you get the information you need, and answer any questions.

We’ve been in your position before, and we believe that’s the value we can add- our experience.

Categories
About IVO IVO Blog

Who is IVO System’s ideal customer?

We can help construction companies of all sizes and types improve their operations, but our main focus right now is the heavy civil construction market, because that’s where both of our co-founders have the most experience.

Trying to manage your operations is not always easy- you may have multiple spreadsheets that need to constantly be updated by people in the field and people in the office. This means that occasionally, things can get quickly mixed up or missed completely.

If your company has found itself in a situation like this, we can help you. You need software to help manage your operations, and in our opinion, there’s no software easier to implement, learn and use than IVO Systems. You know what you want and need, and we know we can help.

Information collected in the field is immediately available to the office and vice versa, making your operations run smoothly with accurate and constantly updated information. Specifically, heavy civil construction companies managing larger fleets of equipment and employees.

Those are the people we can help right now, people who are actively looking for software to help them manage their operations.We’d love the opportunity to see if IVO Systems can help address your specific needs.

Categories
About IVO IVO Blog

Why does IVO Systems not provide accounting software?

When companies need to better manage their project costs, they often look for software solutions, which in many cases means graduating from a system like Quickbooks to a higher and more construction-specific accounting software.

After these companies grow, they then try to use the same accounting software to manage their operations. This is cause for complication, as accounting and operations are often managed differently.

Using accounting software to run your operations limits the field usability of the software. Our software is made specifically to be used in the field- where you make and lose your money.

At IVO Systems, we developed our software to be strictly for operational purposes. Our software helps improve your field operations, by collecting and aggregating all data from all your employees, GPS/Telematics data with TelematicsVO, and any other information entered into our platform. We can then export that same information into your accounting software.

We believe that operations is what is driving construction companies, which is why we only do operations. We are specialized in the heavy civil operational software market.

Categories
Dispatching/Scheduling

How will IVO Systems help keep track of dispatching equipment?



There are many ways to keep track of dispatching equipment, including using a lowboy with an in-house driver or third-party driver. Sometimes equipment moves require oversize loads tickets, specific routes, or specific onsite deliveries.

All this information is a lot to keep track of, and things can change quickly in the construction industry. We created DispatchVO, an extension of TrackVO, to work together and help construction companies understand where their equipment fleet is located.

With DispatchVO, you know what needs to be done and when, all in the same platform. You need a system that is integrated with all of our features, including preventative maintenance, and that’s what we created.

IVO Systems works with your equipment in the most efficient way possible, therefore creating less issues, and more time for you to focus on what matters.

Categories
About IVO

How is IVO Systems’ Software Different?

Our co-founders were frustrated with the desktop-based, seat-based, and confusing heavy civil software options (accounting, estimating, operations, etc.)

Therefore we built modern mobile-friendly software on the Amazon cloud for easy access and updates. This is a unique feature for IVO Systems’ entire platform.

What this means for you is that you can access your data and reports from anywhere- from the field, office, or shop.

As we’ve discussed in other articles, like our guide to construction software, IVO Systems is focused on improving your daily operations. We want everyone in your company to benefit from using our software.

That said, we understand that there is a big difference in what information an owner or vice president needs to access compared to a lowboy driver. You are able to control this by setting different access levels based on what you want different workers in your company to be able to see.

For example, a Vice President of Operations may want to see all dispatch tickets available in DispatchVO, but a driver would only need to see the ones assigned to them.

Finally, your pricing is based on how much data you want in the system, and which features you want to use.

It doesn’t make sense to pay for software you aren’t going to use. That’s why we focus on bringing value to everyone in your company.

We charge an annual subscription fee that gives everyone in your company access to each chosen module, and understand that not all features will be used by everyone.

Our software works best when your employees are using it, so you can have up to date and accurate information across your company.

Categories
Preventative Maintenance

Managing Preventative Maintenance

This is our maintenance dashboard alert list. It's part of our preventative maintenance tracking feature.

Both during the busy season and outside of it, it is challenging to stay on top of preventative maintenance and repairs.

You try to collect all the latest information needed and store it by memory or an excel table, but the same communication and data collection issues still remain.

You need current hour meters and work orders.

You get frustrated when you need a piece of equipment that requires service. Worse yet, a piece gets missed in the shuffle of mobilizations and breaks down due to missed PM.

There are several preventative maintenance software programs available, but most do not truly integrate with the rest of your daily operations such as project/equipment locations, dispatching, and crew scheduling.

Keeping track of maintenance for your equipment doesn’t have to be difficult. With MaintainVO, tracking and scheduling for preventative maintenance has never been easier.

You can create automated preventative maintenance schedules and alerts, based on customizable hour meters and set dates and durations.

You can easily integrate with any GPS telematics data from multiple fleets with TelematicsVO, meaning all smart and “dumb” equipment can be aggregated into one simple platform.

Additionally, you can create work orders and set up email or text notifications to responsible parties of upcoming preventative maintenance work.

Equipment work order history is automatically saved and can be reviewed at any time. Daily and weekly maintenance reports are available for easy review (and can be emailed too).

Your mechanics have custom user dashboards that show open and closed work orders as well as equipment technical details and history. This creates a to do list with priorities and at the same time creates a complete historical record for your specific equipment.

Don’t let your mechanics time and knowledge go to waste, create detailed reports that help everybody from the parts runner to the owner have the information you need when and where you need it most.

Categories
About IVO

Getting started- What construction software is right for my company?

Our software is mobile-friendly and can be easily accessed and viewed from any device.

Complications, issues, and stress are an undeniable component to the construction industry. Your projects don’t always go as smoothly as planned. There’s an array of possible issues- such as losing track of important information, falling behind on maintenance and repair, difficulties with equipment tracking, confusing employee schedules, delays and missed deadlines. When your construction site is unorganized, nobody benefits, and time and money are wasted.

Many companies like yours employ construction software to try and mitigate these issues. Popular uses for construction software are bidding and estimating, job costing and accounting, or operations and equipment management.

Many software platforms lack equal access to information for all users, and include too much unnecessary information, which in turn creates a disorganized and misinformed workforce. They may claim to instantly solve your problems, but leave out how complex this process is with their software.

Software platforms such as HCSS and B2W are different from IVO with specialties such as bidding and cost association with each project. These platforms make a database and build a spreadsheet based on project costs- including different pay rates, projects, installations and supplier quotes. Bidding material for labor cost is a specialty of these companies. Currently, we have no plans to compete with this sort of bidding software and we recommend companies such as HCSS and B2W.

Shown below is a table comparing the products of IVO and other competing software. This data is helpful when comparing the current abilities of IVO to HCSS and B2W.

IVO is all about improving operations and controlling productions, and while we do not provide bidding software, we are easily able to work with third party systems that do, and can be customized to what your company needs.

In addition, we work with all major equipment manufacturers such as Caterpillar, John Deere, and Komatsu, as well as third party GPS telematic add on systems (Trimble, Samsara, etc.). While we don’t provide GPS hardware, we work with these systems to aggregate the information and provide it in one easy to use platform. We want companies to trust the data we provide, which is why access to immediate information is so important.

We understand these issues, and with over 25 years of combined construction experience, we are here to help. We provide a single source of truth for all employees to understand and refer to. When everyone has up to date access to the information they need from one single source, everyone is able to make informed decisions across all offices and sites.

We specialize in keeping track of project and equipment locations and aggregating data to keep up to date information on preventative maintenance schedules, dispatching, and entering hour meters. When equipment isn’t properly organized and tracked, critical project information is delayed, further complicating projects and construction management. IVO puts information into the user’s hands that will help them make the right decisions from anywhere- in an office or on a construction site.

By using IVO’s modern web-based software structure, a historical record for all past movements and locations of all equipment can be referred to at any point. This includes information on who used it. Where it was located. When it was used. This makes it easy to keep track of repairs, and double check for any errors in communication.

At IVO, we believe everyone from the lowboy driver to the owner deserves the information they need to succeed right at their fingertips, and it is our goal to work with every customer to make this a reality. Request a demo using the button below, and comment any questions you may have!

Categories
Dispatching/Scheduling

Manage dispatching between drivers and management

We know that communication between the field and office is important, especially when it comes to dispatching and moving heavy equipment. This can be quite the struggle during busy seasons when moves happen often and things can change quickly.

Notifying the field team and specific lowboy drivers that equipment needs to be moved is incredibly important in these cases. DispatchVO, an extension of TrackVO, allows you to schedule and track future equipment moves and then relay that information to or from the field via text or email alerts.

You can schedule the equipment moves in advance and allow others to add notes or attachments to move requests. We have seen companies use this to better manage and track upcoming project equipment moves.

From the field, user-specific lowboy drivers can easily check off their assigned moves from their phone or tablet and even add meter readings from the same mobile-friendly dashboard.

We understand heavy civil construction companies are constantly working to improve their equipment utilization rates. Therefore, we designed our dispatching software to be mobile-friendly, easily updated, and always tracked.

We genuinely believe this system will help better manage your dispatching process. If you are interested or have questions, we’d be happy to discuss your current field operations on a short 20-minute call.